What is included in the Shadowland rental fee?
Rental of Shadowland includes:
- The Shadowland Ballroom
- The Sunset Room
- The Sunset Patio
- Dedicated event staff person(s) to oversee your event from start to finish
- Tables and padded banquet chairs
- Timeless, concentric embossed china
- Glassware and flatware
- Use of microphones and audio system
- Use of CD player and iPod input
- Reserved Shadowland parking lot (excluding July 4th))
When can I come in and set up? Tear down?
You will have access to the Ballroom at 10 am the day of your event in order to set up your decorations. If you choose to use linen through Shadowland, then the linen will be set up for you by the time you arrive at 10am.
Shadowland asks for all brought-in decorations to be torn down and guests to be out of the Ballroom by midnight the day of your event.
How many hours is the event venue rental?
When you rent Shadowland on Silver Beach, the rental includes 6 hours use of the venue from the event start time. All events must conclude at 11:30 pm and decorations must be taken down by midnight the day of your event.
What is the time frame for my wedding day?
You are able to enter the Ballroom at 10 am the day of your wedding to begin decorating. The rental fee includes 6 hours of venue use (or until 11:30 pm), depending on when your reception begins.
When it comes to the end of the evening, the bar closes by 11 pm and music will end by 11:30 pm. All guests and brought-in decorations should be out of the Ballroom by midnight.
What is the maximum number of guests allowed in the Ballroom?
Shadowland on Silver Beach can hold up to 300 guests.
How many tables and chairs does Shadowland have available for my wedding day?
Shadowland has 300 chairs available, along with an assortment of 60” round, 8’ rectangular, 6′ rectangular and 30” tall cocktail tables. One 60” round table can fit up to eight people comfortably on your special day.
Does the Shadowland offer linen?
Yes! Shadowland includes the use of house linens in a rental of the ballroom. House linen colors for table cloths include white, ivory, navy and black, with a variety of napkin colors.
Business meeting rentals and Sunset Room rentals do not include linen at this time, but can be rented for $5 per person.
Are there any minimums I might expect for my wedding reception?
Shadowland has a minimum of $3,300 in food and $2,700 in beverages for Saturday events during peak season (May 1, 2022-October 31, 2022). For 2023 Saturday events during peak season, there will be a $3,500 food minimum, and a $2900 beverage minimum.
Most Friday and Sunday events have no minimum requirements. The only exceptions are major holidays. These days are subject to Saturday rates and policies.
Can my ceremony be held in the Ballroom before my reception?
Some of our couples choose to have their ceremony right in the ballroom. Our ceremony fee is $500. You have several options:
- Your guests enter the Ballroom, find their assigned table (that will also be used for the reception) and take a seat. The ceremony will be held on the center of the dance floor. This option works very well for larger weddings.
- Guests enter through the Ballroom and are seated in the Sunset Room (carpeted area of the Ballroom) or other designated ceremony location. Reception tables will be preset off to the side of the room. After the ceremony, staff will rearrange the room according to the predetermined reception room layout. This option works well for weddings of less than 175 people.
- The Sunset Patio (outside of the Ballroom) also makes a lovely ceremony site. The wedding party takes their place under the canopy, while the wedding guests are seated on the Sunset Patio pavement facing the ballroom. Rental chairs from an outside vendor would be needed for this option.
When does Shadowland need my final guest count?
Your final count is required 14 calendar days prior to your event. Your final payment is due 7 calendar days prior to your event.
When decorating, can I hang décor from Shadowland ceilings, walls, and/or floors?
Though Shadowland asks nothing to be attached to the walls or floors, the west side of the Ballroom and the Sunset Room’s ceilings allow for decorations to be hung. Fishing line, lanterns and other ceiling decor may be brought into Shadowland in order to decorate these areas of the Ballroom. Shadowland is able to supply magnetic hooks and a ladder to assist you in your decorating.
Am I allowed to have candles in the Ballroom?
As long as your candles are in a holder, you are more than welcome to bring candles for decorating!
Can I bring foods of my own into the Ballroom?
Shadowland allows shelf-stable snacks (i.e. chips, pretzels, nuts, etc.) to be brought into events. However, any foods which require a serving staff (hot or refrigerated foods) or those that are already offered on the Shadowland Catering menu are not allowed.
Can I bring in/make my own wedding cake?
You are welcome to bring your own desserts into Shadowland as long as it was prepared in a commercially-licensed kitchen. We’re happy to recommend local choices!
Does Shadowland allow for different choices of plated meals to be offered during my wedding?
You can offer up to three different plated menu choices to your guests during your wedding celebration.
Does Shadowland have microphones I can use?
Shadowland has a complete audio system available for use, included in your rental fee. At an additional charge, our two 13’ screens and projectors may be used as well.
Can my DJ/Band plug into the Shadowland sound system?
The Ballroom does not allow for your DJ/Band to use the Shadowland sound system, so your DJ/Band will need to bring their own.
Is there parking nearby for my guests?
As part of your rental fee, you are able to use the Silver Beach Center’s parking lot at no additional charge. There are about 80 parking spots available for you and your guests.
Are there certain vendors I am required to use with Shadowland?
Food and beverages are supplied through Shadowland Catering, but there are many wonderful vendors located near our venue. We are able to supply a Vendor Resource Guide to assist you in your search for music, photographers, videographers, bakeries, florists and more.
Am I able to rent the Silver Beach Carousel for my event?
The Carousel is available to rent during your celebrations. Whether to entertain your guests or take some amazing photographs (or both!), the Carousel is a special addition to a memorable day. Contact firstname.lastname@example.org for rates and additional information.
From ceremony to reception, we have you covered. Explore all that Shadowland has to offer couples on their special day.
Whether you are hosting a fundraiser or planning a conference, Shadowland is the right venue to help your team work hard and play hard.
See the possibilities come to life at Shadowland, from beach weddings to family gatherings to business conferences.